Essential Keyboard Shortcuts Everyone Should Know

Keyboard Shortcuts

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Learning keyboard shortcuts can seriously step up your tech game! You’ll cut down on time wasted clicking around and easily jump between tabs. Such tricks are key to a smooth workflow. Plus, they lessen the wear and tear on your hands from all that mouse clicking.

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Keyboard shortcuts help not just pros but everyone who uses a computer. They’re key combinations that let you do things quickly. You’ll save time and effort, working like a tech wizard.

Basic shortcuts are the first step to computer magic. For instance, Ctrl + A grabs everything on your screen. Then, Ctrl + C or Ctrl + Insert copies it. To move that copy elsewhere, use Ctrl + V. And if you need to cut out the text, Ctrl + X does that.

Each program has its own shortcuts too. In Word, Ctrl + B bolds text. Use Ctrl + U to underline and Ctrl + I to italicize. For Excel, keep F2 handy to edit, Ctrl + Space to select a column, and Ctrl + D to fill down.

Web browsing is a snap with shortcuts. Try Ctrl + Tab for different tabs, F5 to refresh a page, or Ctrl + (+ or -) to zoom. Windows has its own time-savers, like Alt + Tab to switch apps or Windows Key + D to… disappear? No, hide your stuff. And don’t forget Windows Key + L to lock your computer securely.

The Windows operating system is packed with shortcuts since forever. There’s something for everyone, from market-newbies to tech-savvy masters. Shorts to undo, to close apps, or for quick navigation are just the beginning.

Remember, the 20 best Windows shortcuts make a big difference. Start using them to supercharge your computer skills from now on. Save time and hassle in your daily computer tasks. It’s worth it!

Next time, let’s get into specific shortcuts. We’ll cover text formatting and data management in Word and Excel. And shortcuts for websites and special computer commands. Stay tuned for more tech tips!

What Are Keyboard Shortcuts?

Keyboard shortcuts let you do things faster by pressing certain keys together. They save time and make you more efficient by not using the mouse as much. Knowing these shortcuts helps you work better.

For tasks like copying, pasting, and moving through apps, keyboard shortcuts are great. For instance, pressing Ctrl + C copies text or files. Then, Ctrl + V pastes them elsewhere. They work in many apps, making you faster at everything you do.

Windows is packed with shortcuts to make things easier. In Windows 11, Alt + Esc switches between open windows fast. Windows 10 has Alt + F4 to close windows and Alt + F8 to show a hidden password.

Windows key shortcuts are also helpful for moving around the system quickly. Use Windows Key + Tab to see your open windows or Windows Key + E to open File Explorer. These tricks help you navigate without clicking around too much.

Shortcuts even help you work on different projects at the same time. With Windows Key + Ctrl + D, set up virtual desktops. You can switch between them easily with the arrow keys.

In File Explorer, shortcuts make it quick to find and customize files. Alt + D highlights the address bar so you can type a location. Alt + Enter shows an item’s properties for editing.

Other handy shortcuts include F5 to refresh a window and F11 for full-screen mode. They save you time and add to your working comfort.

Using keyboard shortcuts is crucial for working better and faster. They let you move around apps, do tasks, and handle your work with more speed and precision. Knowing these shortcuts is important, no matter how you use your computer.

For more on Windows keyboard shortcuts, check out this official Microsoft support page.

General Keyboard Shortcuts

General keyboard shortcuts help you work faster and better every day. They let you do tasks quicker without using the mouse as much. This makes moving through programs easier and faster. These shortcuts are useful for many software programs and make your work go smoother.

Ctrl + A is a key combination you should know. It highlights all text on a page or in a document at once. This is handy for large text editing jobs.

Copying and pasting text is a breeze with keyboard shortcuts. Instead of clicking to copy and paste, press Ctrl + C and Ctrl + V. It works in lots of software, like Microsoft Word, Excel, and PowerPoint.

Need to take back something you did? The Ctrl + Z shortcut is what you need. It undoes the last thing you did, saving you from rework.

There’s more than just these. F1 is for when you need help in Windows. To open menus, use F10. Use Shift + F10 for quick menu access. Ctrl + Esc opens the Start menu. And Alt + Tab switches between open programs smoothly.

Learning general keyboard shortcuts saves you time and makes you more productive. Try them out to see the difference in your work.

Microsoft Word Keyboard Shortcuts

Microsoft Word has many keyboard shortcuts for text formatting and editing. They let you work faster without always using the mouse. This saves time and makes your work smoother.

Here are some key Microsoft Word keyboard shortcuts:

  • Ctrl + B: Apply bold formatting to selected text.
  • Ctrl + U: Underline selected text.
  • Ctrl + I: Italicize selected text.

These shortcuts help you format text easily. You can make your documents stand out with bold, underline, or italic text. It’s a quick way to make your work look good.

To add or change a keyboard shortcut in Microsoft Word, use the menu. Go to File > Options > Customize Ribbon. But, you can also do this without the mouse.

To add a new shortcut, press Ctrl or a function key and then another key. For example, use Ctrl + S to save time by quick-saving.

Changing shortcuts in Word means the original function may stop working with that key. So, choose your new shortcuts carefully, avoiding ones that mess up Word’s usual commands.

If you need to take out a shortcut, find it and choose “Remove.”

Microsoft Word Keyboard Shortcuts

By using these Microsoft Word keyboard shortcuts, you’ll edit documents faster. You’ll also make your text look better. So, adding these time-savers to your Word use is a smart move!

Microsoft Excel Keyboard Shortcuts

Microsoft Excel is a great tool for handling data. It’s packed with keyboard shortcuts to make your work easier. These shortcuts help you move around and complete tasks faster. This means you can do more in less time.

Let’s learn some important Excel keyboard shortcuts:

Data Entry

  • Press F2 to quickly edit the active cell.
  • To select a whole column, use Ctrl + Space.
  • Fill down a formula or value with Ctrl + D.


  • For cell formatting, press Ctrl + 1.
  • Use Alt + H + B to put a border around a cell or range.
  • To apply the currency format, press Ctrl + Shift + $.


  • Put the current date in a cell by typing Ctrl + ;.
  • Add a sum formula fast with Alt + =.
  • For the Function Wizard, press Shift + F3.

These are just a few of Excel’s many shortcuts. Learning these can boost your productivity. It makes handling data, formats, and formulas simpler and quicker.

Don’t forget, getting better at shortcuts takes practice. Try them out and watch your Excel skills soar. You’ll save a lot of time and energy in the end.

Website Browser Shortcuts

Using web browsers efficiently is key to getting more done. Make use of keyboard shortcuts to simplify your browsing and work faster. These shortcuts are available in popular browsers like Mozilla Firefox, Google Chrome, and others.

Shortcuts are not limited to one browser. They work across different ones, making it convenient for users. On top of general shortcuts, each browser has extras that make browsing smoother.

Now, let’s look at some useful keyboard shortcuts for browsers:

  • Tabs: Change between tabs easily with Ctrl + Tab. This means you can move through sites quickly without the mouse.
  • Navigation: Press Ctrl + L to go to the address bar right away. It lets you type a new URL or search without any delay.
  • Zooming: Setting the zoom of a site is simple with Ctrl and plus (+) or minus (-). This ensures a good reading size, no matter the screen.
  • Scrolling: Use your keyboard to scroll left and right. It stops the need for constant mouse use.
  • Search: To search within a page, use Ctrl + F. This lets you find specific words fast.
  • History & Bookmarks: See your history with Ctrl + H, or save sites with Ctrl + D for later.
  • Other Functions: Refresh a page by pressing F5. Fully reload it with Ctrl + F5. To open a file, use Ctrl + O.

Learning these shortcuts can speed up your browsing. It also helps you work more efficiently, saving time. Make the most of these tips to be a super user of your browser.

Windows Shortcuts

Enhance how you multitask and boost your productivity on Windows with keyboard shortcuts. These shortcuts help you manage active windows, system commands, and tasks easily. They let you save time by quickening how you work.

Navigating Between Applications

  • Alt + Tab: Switch between open applications fast for smoother task transitions.
  • Win + D: Reveal or hide the desktop instantly, keeping your workspace neat.
  • Win + L: Lock your computer with one key to keep it safe when you’re away.

Virtual Desktop Management

Keep a handle on your virtual desktops with these simple shortcuts:

  • Ctrl + Win + Left Arrow: Jump to the left virtual desktop.
  • Ctrl + Win + Right Arrow: Move to the virtual desktop on your right.
  • Ctrl + Win + D: Make a new virtual desktop.
  • Ctrl + Win + F4: Shut the current virtual desktop.

Windows Settings

Improve your Windows experience with time-saving shortcuts:

  • Win + I: Open Windows Settings to tailor your system.
  • Win + A: Visit the Action Center to tweak notifications and settings.
  • Win + X: Open the power user menu for quick system tool access.

These shortcuts are just a glimpse of what Windows offers for efficiency. For any user, knowing these shortcuts can make a big difference in how you use your computer. They open up a world of quick actions that can make your workflow smoother. So, take the time to learn and use them, and make the most of your Windows system.

Windows Shortcuts

Keyboard Shortcuts for Special Characters

When you need special characters not on your keyboard, knowing shortcuts is a big help. These let you get special characters fast, saving you time. No need for extra software.

Some special characters are in the character map, but shortcuts are easier. With a key combination, you can add them to your text without trouble.

Here’s some common characters and their shortcuts:

  1. Alt + 0169 – © (copyright symbol)
  2. Alt + 168 – ¿ (inverted question mark)
  3. Alt + 0176 – ° (degree symbol)

Use the right side of your keyboard for these shortcuts. Remember, Num Lock must be on for your numeric keypad to work properly with Alt codes.

There are 255 shortcuts in total, but 171 of these are unique. Some numbers have no shortcuts or are the same as others. This means not all characters have a shortcut keycode.

Some programs might not work with all special characters using these shortcuts. If that happens, try using the character map. There could be other ways to find the character you need.

Learning these shortcuts makes adding special characters quick and easy. They make your documents look better. Try different shortcuts to see what you can do with special characters.

Shortcuts for Taking Screenshots

Taking screenshots helps in showing things clearly and keeping records. Whether you want to keep an important image, share something fun, or make guides, knowing keyboard shortcuts helps a lot.

Pressing Alt + PrtScn captures just the open window. It puts the shot directly on your clipboard. Then, you can paste it anywhere you like.

To grab a shot of your whole screen, use Win + PrtScn. This method saves the image in a folder called *Screenshots* in your *Pictures* folder. It’s easy and you don’t need extra tools.

No PrtScn key on your keyboard? That’s okay. For devices without it, the Fn + Windows logo key + Space Bar trick works well. It’s another way to take a screenshot.

If you’re using a Microsoft Surface, the Windows Logo + volume down button does the trick. Just press both buttons at the same time.

For Windows 10 and 11, combine Windows + Print Screen. This saves the screenshot to your Pictures folder. It’s quick and easy.

Most keyboards have a key for screenshots near F12. Look for keys marked PrtSc or Print Scr. They’re easy to reach.

For a shot of the active window, use Alt + PrtScn. Make sure to paste the image with Ctrl + V to save it.

Like more control? Try the Snipping Tool. Find it by searching with the start menu. It lets you choose different shapes for your screenshots.

With the Snipping Tool, you can pick from various snipping methods. This includes capturing the whole screen, just a window, or drawing a shape around what you want.

After you snip the screen, saving is simple. Just click the save icon or use Ctrl + S. It makes organizing screenshots easy.

Remember these tips for quick and efficient screenshot use in your work and daily tasks.


Keyboard shortcuts are like secret powers for getting things done faster. They help you work quicker and smoother every day. By using them, tasks become easier, and you save a lot of time.

People say these shortcuts are great for doing things fast, especially when writing or editing text. They make work go by so much quicker. This works whether you use a Windows computer or a Mac.

IT consulting services can help you use shortcuts and other tools even better. They look at how you work and find ways to make it more efficient. With their help, you can really boost your performance.

But it’s not just about working faster. These tricks can also make you healthier. By using shortcuts, you avoid straining your hands with the mouse. Plus, you can get things done with more precision. This lets you do more than one task at a time.

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